CEPA NGO Gift / Donation Policy
As adopted by the CEPA Board of Directors on 30/06/2015
CEPA NGO (CEPA) solicits and accepts gifts for purposes that will help the organization further and fulfil its mission. CEPA urges all prospective individual and institutional donors to seek the assistance of legal and financial advisors in matters relating to their gifts, including possible tax and estate planning consequences. The following policies and guidelines govern acceptance of gifts made to CEPA for the benefit of any of its operations, programs or services.
All gifts to CEPA must be in accordance with the overall mission of the organization; its policies and directives; and national laws and regulations.
All decisions to solicit and/or accept potentially controversial gifts will be made by the Executive Director and two other members of the Board – the so-called CEPA gift acceptance committee.
The CEPA gift acceptance committee will meet periodically/when a review is required. The gift acceptance committee will keep records/minutes summarizing discussions and decisions, and will undertake an annual review of the gift acceptance policy to determine if any amendments are necessary.
Gift Acceptance Review Procedure
When considering whether to solicit or accept gifts, CEPA will typically consider, but not be limited by, the following factors:
- Values—whether the acceptance of the gift compromises any of the core values and mission of CEPA
- Compatibility—whether there is compatibility between the intent of the donor and the organization’s use of the gift
- Public Relationships—whether acceptance of the gift will damage the reputation of CEPA
- Primary Benefit—whether the primary benefit is to CEPA, versus the donor
- Consistency—is acceptance of the gift consistent with prior practice?
- Form of Gift—is the gift offered in a form that CEPA can use without incurring substantial expense or difficulty?
- Effect on Future Giving—will the gift encourage or discourage future gifts?
Restrictions on Gifts— CEPA will not accept gifts that (a) would result in CEPA violating its mission, (b) would result in CEPA losing its status as a registered NGO, (c) are too difficult or too expensive to administer in relation to their value, (d) would result in any unacceptable consequences for CEPA or (e) are for purposes outside CEPA’s mission. Decisions on the restrictive nature of a gift, and its acceptance or refusal, shall be made by the gift acceptance committee, in accordance with the CEPAs’ Gift Acceptance Review Procedure or shall be made by the Executive Committee, in consultation with the Executive Director.
Gifts Generally Accepted Without Review—
- Gifts from donors that explicitly share the mission and values of CEPA
- Gifts from donors with which CEPA has an established and beneficial funding relationship
- Gifts from non-controversial donors
Gifts Accepted Subject to Prior Review—Certain forms of gifts or donations may be subject to review prior to acceptance. Examples of gifts subject to prior review include, but are not limited to:
- Gifts from unknown or unfamiliar donors with which CEPA does not have an established funding relationship
- Gifts from institutional donors (including foundations, foreign government agencies, corporations, corporate foundations, or for-profit entities) that might not implicitly or explicitly share the core values of CEPA
- Gifts that require review by legal counsel: E.g. securities, tangible personal property, life insurance, or real estate
- Gifts that could lead to conflicts of interest
- Gifts that include significant restrictions
Use of Legal Counsel— CEPA will seek the advice of legal counsel in matters relating to acceptance of gifts when deemed appropriate. Review by counsel is recommended for:
- Gifts of securities that are subject to restrictions or buy-sell agreements.
- Documents naming CEPA as trustee or requiring CEPA to act in any fiduciary capacity.
- Gifts requiring CEPA to assume financial or other obligations.
- Transactions with potential conflicts of interest.
- Gifts of property which may be subject to environmental or other regulatory restrictions.
All decisions to solicit and/or accept potentially controversial gifts will be made by the Executive Committee of the Board in consultation with the Executive Director. The primary consideration will be the impact of the gift on the organization.
Gifts Generally Accepted Without Review—
- Cash. Cash gifts are acceptable in any form, including by check, money order, credit card, or on-line. Donors wishing to make a gift by credit card must provide the card type (e.g., Visa, MasterCard, American Express), card number, expiration date, and name of the card holder as it appears on the credit card.
- Marketable Securities. Marketable securities may be transferred electronically to an account maintained at one or more brokerage firms or delivered physically with the transferor’s endorsement or signed stock power (with appropriate signature guarantees) attached. All marketable securities will be sold promptly upon receipt unless otherwise directed by CEPA’s Investment Committee. In some cases marketable securities may be restricted, for example, by applicable securities laws or the terms of the proposed gift; in such instances the decision whether to accept the restricted securities shall be made by the Executive Committee.
- Bequests and Beneficiary Designations under Revocable Trusts, Life Insurance Policies, Commercial Annuities and Retirement Plans. Donors are encouraged to make bequests to CEPA under their wills, and to name CEPA as the beneficiary under trusts, life insurance policies, commercial annuities and retirement plans.
- Charitable Remainder Trusts. CEPA will accept designation as a remainder beneficiary of charitable remainder trusts.
- Charitable Lead Trusts. CEPA will accept designation as an income beneficiary of charitable lead trusts.
Our Commitment to Our Donors
We will not sell, share or trade our donors’ names or personal information with any other entity, nor send mailings to our donors on behalf of other organizations.
This policy applies to all information received by CEPA, both online and offline, on any Platform (“Platform”, includes the CEPA website and mobile applications), as well as any electronic, written, or oral communications.
To the extent any donations are processed through a third-party service provider, our donors’ information will only be used for purposes necessary to process the donation.
30th June 2015
Collective for Empowerment and Poverty Alleviation